Email has become one of the essential tools for businesses and internet users alike. The only problem we all face when using email is the sheer amount of spam, notifications and conversations we have with friends and family.
With so little time throughout the day, it seems like we’re always overwhelmed by the amount of email in our inbox. What if you could start practicing better email habits that not only helps you but others that you talk with? This article will explain how a few simple tweaks can help you write effective emails that don’t waste people’s time.
Tip 1: Keep it simple, stupid!
KISS is a philosophy which stands for: keep it simple, stupid; it’s not meant to offend you, just put you in the right mindset to approach your work (in this case, email).
When writing email, try to keep it simple – don’t drag on about your subject because people have things to do (work, play, etc) – they don’t want to spend their entire time reading through a wall of text.
Tip 2: Get to the point – one point
An email should contain just one point (topic). You have unlimited email; you have no excuse not to just send another email about other topics you chose to talk about.
When writing email, only talk about one topic so you can focus clearly on what you need convey – this not only helps you write an effective email but it saves the recipient loads of time because you’re getting straight to the point.
Tip 3: Write effective headlines
For many business employees (even normal internet users) the inbox quickly fills up each day making it almost overwhelming to get started sorting; most emails will end up in the trash or spam folder because time is of the essence.
When writing email, write effective emails that get right to the point by telling what you plan to discuss. Extra tip: Include someone’s name so it grabs their attention.
Tip 4: Thread your emails
Emailing back and forth, playing tag can quickly make your inbox disorganized.
When writing email to a friend, family member or colleague, try to keep your emails threaded by replying instead of sending out a new email for each response. Keeping your emails threaded will allow you to stay on focus with the topic of your email.
Tip 5: Batch your email time
The final tip in writing effective emails (to avoid wasting time) is to batch process your email. Batch processing sounds off-beat but all you need to understand is to go through your email at one time without constantly checking throughout the day.
Set times during your day to check your email and only do this during those times. Go through and clean your inbox, responding to important messages, sending out emails and then get back to work until your final check in the day.