Every now and then it seems Microsoft comes out with a new feature for its Office suite of applications that sort of takes everyone by surprise. The Screenshot feature introduced in Office 2010, is the latest new feature that seems to have come out of left field, or maybe that should be Windows 7, since Screenshot is similar in some respects to the Snipping Tool that came with the latest version of version of Windows.
The Screenshot feature is a tool that allows Office users to click on a menu choice and almost instantly, grab an image of an open window (of any type) and have it inserted as a graphic image in a document.
To use the new Screenshot feature, load Word, Excel, or any Office application, click on the Insert ribbon choice, than locate the Icon that says “Screenshot.”
Clicking on the Screenshot icon will bring up a mini window showing all of the currently open windows. Clicking on any of the available choices will cause an image of that window to be created and inserted into the current position in the document.
Once the image is in the document, all of the other Office functions such as changing attributes can be performed on the embedded graphic.
The Screenshot icon also displays another function of the Screenshot feature, namely, Screen clipping, which not coincidently, works almost identically to the Windows 7, snipping tool. To use it, click on the Screen icon, then click on the words Screen Clipping at the bottom of the pop-up window. The current Office application will disappear temporarily, and the window that is behind it will be display, in dimmed form. The Screen Clipping function then waits for you to highlight a portion of the window and then to let go. Doing so, cause the portion of the window that was highlighted to be copied to a graphic image and imbedded into the Office application at the insertion point.
In most instances, the Screenshot feature will be used by people to display screen shots of something they wish to discuss. Using screenshots of Office applications in process, for example, might be used to create a document that teaches people how to use Office, or a blogger might want to capture a web page, or part of one, past it into their posting they are creating using Word, and then write comments about what is shown.
The new Screenshot feature in Office certainly isn’t Earth shaking, but it is fun, convenient and yet another step into the future of desktop publishing.